FundWorks Accounts Receivable – Ad Hoc Invoices

You can manually create invoices within accounts when a customer bill does not need to be generated. This is typically done for items such as Current Use, Yield Tax, and Excavation/Gravel Tax, Deferrals, Miscellaneous billing, etc.

Enter Invoice Batches

         

Enter/Edit Invoice Batch

To begin a new invoice batch or open an existing payment batch click on the ‘Enter/Edit Invoice Batch’ option.  From here you will be prompted to select an existing batch by clicking on the Ellipses next to Batch No or begin a new batch by clicking on the file cabinet icon.

Batch Editor

Make sure to prefill a Tax Year before creating an Invoice Batch. Tax Period field only pertains if doing an invoice for Property Taxes which will include 1^st or 2^nd issue/period. 

1.       Exit Invoice Batch

2.       Set View – allows you to customize column display

3.       Kill Batch **This will delete the entire batch and all pending invoices therein

4.       New Invoice

5.       Delete Invoice **This will delete selected invoice

2. Posting the Batch 

      a. Invoices -> Post Invoice Batches 

      b. Select Desired Batch 

      c. The Post AR Invoices window will appear 

3. Generate Invoice

a. Reports-> Print Statements. 

b. Adjust parameters select the source of the invoice generated and adjust Invoice date range. This will prepare all invoices that were created in the batch. 

c. Make sure Include Zero Balance is not checked.  

d. Level set to Summary. 

e. Prepare. 

f. Print. 

g. Select ARINVOICE.rpt and Print.