Creating Ad Hoc Invoices (CU, YT, GT, EX, Def, MB)

Creating Ad Hoc Invoices (CU, YT, GT, EX, Def, MB)


                                                                 FundWorks Accounts Receivable – Ad Hoc Invoices


Info
You can manually create invoices within accounts when a customer bill does not need to be generated. This is typically done for items such as Current Use, Yield Tax, and Excavation/Gravel Tax, Deferrals, Miscellaneous billing, etc.


Enter Invoice Batches


         


Enter/Edit Invoice Batch


To begin a new invoice batch or open an existing payment batch click on the ‘Enter/Edit Invoice Batch’ option.  From here you will be prompted to select an existing batch by clicking on the Ellipses next to Batch No or begin a new batch by clicking on the file cabinet icon.

Batch Editor


Make sure to prefill a Tax Year before creating an Invoice Batch. Tax Period field only pertains if doing an invoice for Property Taxes which will include 1st or 2nd issue/period. 






1.       Exit Invoice Batch


2.       Set View – allows you to customize column display


3.       Kill Batch **This will delete the entire batch and all pending invoices therein


4.       New Invoice


5.       Delete Invoice **This will delete selected invoice


6.       Recall Batch – recall a recurring batch


7.     Save Recurring Batch


8.     Select Property – Will open Property Master List


9.      Add Note


10.     This will appear if a note has been added for the selected invoice




Printing & Posting Invoice Batches

                  1. An invoice Batch Journal must be printed prior to posting a payment batch. 

                              a. Invoices -> Print Invoice Batch Journal (may be printed in summary or detail)
                              b. Select desired batch
                              c. Print report. The standard payment batch report is called 'ARBTVER.rpt' 
                              d. Once a batch is posted this report cannot be reprinted. 

2. Posting the Batch 
      a. Invoices -> Post Invoice Batches 
      b. Select Desired Batch 
      c. The Post AR Invoices window will appear 
3. Generate Invoice

a. Reports-> Print Statements. 
b. Adjust parameters select the source of the invoice generated and adjust Invoice date range. This will prepare all invoices that were created in the batch. 
c. Make sure Include Zero Balance is not checked.  
d. Level set to Summary. 
e. Prepare. 
f. Print. 
g. Select ARINVOICE.rpt and Print. 



For inquiries, please reach out to us at support@interwaredev.com. You can also call us at (877) 357-7100. If you're calling from within New Hampshire, dial 603-673-7155. For assistance with FundWorks, press 2 when prompted. 






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