FundWorks Property Tax Warrant

Note: This is known as the creation of Tax Bills for 1^st and 2^nd issue.  

Tax Rate Changes

• Tax rate changes typically occur during the 2nd issue but always confirm with the Tax Collector first.
• Ask the Tax Collector to update changes in PT Module → Administration → Tax Code Maintenance.
• TCODE changes
  may be required in TRATE and URATE when adjusting rates (optional, but review with the Tax Collector).
  

Warrants 

· Tax Warrants and Tax Bills are generated from the Warrants Menu.

· Once finalized and posted in Property Tax, they generate an invoice batch in Accounts Receivable (AR).

· The invoice batch must be posted in AR before bills are applied to customer accounts. 

Master List

1. The top grid displays each tax year.

1. The lower grid shows the respective tax warrants for each bill.   
   

  

Create Warrant 

 

For 2nd Issue

• Do not create a new warrant master.

• Instead, go to Master List, locate the current year’s 1st issue warrant, right-click, and proceed.

• When preparing a Period 2 warrant, it will prefill last period’s settings.

• Confirm selections with the preparer (e.g., should exempt properties be included?).

• Adjustments can be made in the Warrant Master File:

o Warrants → Master List → Right-click → Edit (or select the warrant and use the pencil icon). 

         

For 1st Issue (Create New Warrant Master)

1. Enter Warrant ID (e.g., YearPT).
2. Enter Warrant Description (e.g., 2023-1-0-2023 Property Tax).
• Must represent current year and issue (1 or 2).
3. Enter Tax Year.
4. Enter number of billing periods (usually 2, unless otherwise stated by Tax Collector).
5. Enter Revenue Source.
6. Select Property Types to include.
7. Indicate whether to include tax-exempt bankruptcy properties.
8. Click OK.
   

  

Preparing & Printing Period Warrants

Prepare Warrant

 

1. From Master List, right-click the created warrant → Prepare Warrant.
   

  

2. Confirm preparation:

• Yes= preparing for the first time.
• No= re-preparing.
  

 

 

3. Enter details:

• Tax Period (1 = 1st bill, 2 = 2nd bill).
• Final= checked only if this is the last period of the year.
• Billing & Due Dates
  
• Accrual Date for interest on past-due accounts.
• Click Prepare.
  

  

4. Review results:

• Messages Tab: Bills that calculated negative.
• Values Tab: Property values by type.
• Note: These tabs are unavailable once the screen is closed.  
  

   

  

 

  

  

  

1. Go to Warrants → Print Tax Bill → Select Warrant.
2. Click Use Total Due on Scan Line if past-due amounts should be included.
3. If you print it for the first time: click Prepare → Yes to re-sequence.
4. If reprinting: click No.
5. Print.
6. Reports are named PTBILL_1 (1st issue) or PTBILL_2 (2nd issue).
7. Each city/town has a custom bill report or export file for external vendors.
• Best Practice: Advise Tax Collector to export PDF copies for review before printing.

  

 

Posting/Commiting Warrant     

1.  Select the warrant reviewed and approved by the Tax Collector.

  

 

3. Tax Collector compares on-screen figures with Warrant Report. Once confirmed → Post.

1.       Batch posts to Accounts Receivable and syncs to Eb2Gov.
2.       After processing, click Close.
   

   

Accounts Receivable  

 To confirm AR posting:

• Tax Collector signs into AR → Print Treasurer’s Report by Batch No.
• Verify totals match the Warrant Batch Total.

 Reports 

   

  

  

Eb2Gov Synchronization

• Although syncing occurs automatically during posting, best practice is to also sync from Accounts Receivable.
• Ensure correct fields are selected when synchronizing Tax Warrant Bills.
• Specify Batch No. to narrow synchronization to the correct invoices.