Mortgagee Search & Notice Costs

Mortgagee Search & Notice Costs

                                                                                                FundWorks Accounts Receivable – Mortgagee Search & Notice Costs





Mortgagee Search & Notice Costs 

Mortgage Search & Notice costs are configured and posted through the Lien Processing menu, where each step in the process is structured by levels within the Lien Process Master. 

 

Lien Process Master




1. Level to be Processed: The lien process is divided into distinct levels to identify each stage: 
• L1- Notice of Impending Lien 
• L2- Executing the Lien 
• L3- Notice of Impending Deed
• L4- Executing the Deed 
• MS- Assigning Mortgage Search Costs 
• MC- Assigning Mortgage Notice Costs 

Notes
Note: Verify notice costs with the tax collector association each year, as they may change. 

2. Type – Specify the type for the current stage:  
• Select 'Lien' for Notice of Impending Lien and Lien Posting.
• Select 'Deed' for Notice of Impending Deed and Deed Posting.
• Select 'Redemption' for Redemption Costs.


Lien Process Master (contd.)

3. Level description: Description of the level.  
4. Revenue Source to Post: Designate the revenue source. 
5. Revenue Sources to include: Click the ellipsis (…) to select the applicable revenue sources. 
6. Print Notice (Optional): Enter a default notice report if desired. Checking this box will automatically print the notice when processing.
7. Default Costs to: Designate costs for Liens (L1 & L2) or Redemption (L3 & L4).
8. Set Status To: Defaulted option based on Level selection. Pending: L1, Lien: L2 & L3, and Deed: L4. 
9. Notice Costs: Enter the type of cost (A) Alternate Contact, (O) Owner, or (M) Mortgagee. Choose to group by property ID or owner name and enter costs for single parcels and subsequent parcels.

Notes
Note: Additional configuration parameters are required when executing the deed.

 Mortgagee Search & Notice Costs

1. Prepare Liens & Print Notification: 

 

2. Select MC or MS to prepare the costs. 





1. Batch No: All processing now occurs within a batch, regardless of the level being processed. 
2. Deed Year: Enter the liened tax year. 
3. New Lien Invoice Source: Enter the source for posting liens. 
4. Lien/Deed Date: Enter the lien date for the tax year selected.
5. Invoices to Process- Sources: Lien source will automatically default. 
6. Invoices to Process- Include Invoice From: This will automatically default based on the selected Liened Tax year.
7. Properties to Process: Choose to process all properties or a specific parcel (by selecting and entering the parcel ID). 
8. Applicable Costs: Confirm and, if needed, adjust notice costs in the Lien Process Master. 
9. Prepare: Once all selections are entered, click Prepare to initiate Batch Editor Screen. The user can select which properties to lien during the preparation process. 
10. Batch creation screen allows the user to use an existing lien batch or create a new batch and Click OK. 
 

11. The new Batch window will open, displaying all eligible properties with checkboxes pre-selected. To exclude any property from the lien process, simply uncheck the box to the left of the property’s entry. This action will remove it from the batch and ensure it is not included in the lien processing.
12. With all properties to be included marked, click the Process button in the lower left-hand corner of the screen to continue with the remainder of the lien notification process. 
 

13. Once the progress bar reaches 100%, Click Close and proceed to Print Audit report. 

 
14. Once the selected batch level has been prepared you will have the opportunity to Print Audit report. 
 

15. Report Name: ARLienPrePostAudit.rpt. Two distinct levels to print the report in: Detailed or Summary. 

 

16. Click Post. Please verify the batch number and check the Eb2Gov checkbox if needed to synchronize the costs with Eb2Gov.
 



17. Click Yes. Once the batch is posted. You will receive confirmation that the level processed has been posted. 
  



 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Lien Maintenance

Lien Processing MenuLien Maintenance

The lien master contains a list of all pending, posted and redeemed liens.  It is accessed via the Lien Maintenance option.
 
  
1. At the top of the screen, you can sort it by name, property ID, or location, and filter by Status and Tax Year.
2. To display a specific property, enter a specific property, name, or location, select the Filter checkbox, and click the Refresh button.
3. The Batch field allows users to view a specific processed batch for Liens or Deeds.
4. The lower portion of the display shows each stage of the lien process related to the selected property.



Lien Record
To access Lien Record, open the Lien Maintenance window and either click the Edit icon (pencil and paper) right-click on the property or double click the record.
The Lien Record displays key details, including:
1. Owner Name
2. Property Location
3. Principal, Interest, and Costs Liened
4. Redemption Date, Book & Page, and Costs
For more detailed information, refer to the Notes, Owner, and History tabs, which provide further itemized data.

 




Lien History
To delete lien history, right-click within the corresponding tab in Lien Maintenance and select the delete option from the submenu. The total costs on the lien record will automatically update to reflect the deleted entry.
 
Lien Audit 
Lien maintenance records now feature an audit log detailing any liquidations that have taken place. This allows you to instantly view the transactions contributing to a new lien or deed invoice. The audit includes filters, enabling you to easily focus on specific transaction types, tax years, or levels as needed.
 


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